End of Project Summary
An end of project summary is a good thing to send to staff, especially if you've needed their assistance with any part of it. We all know that staff are primarily concerned with their desktop first, and rightly so. Therefore if the project doesn't involve speeding up their workstation, to them you've not made a huge difference. They'll always notice something but the enormity of your effort will be lost if you don't explain it to them.
Why is it important to let staff know? Because in the process you also wind up telling your bosses what you did. Additionally a favorable impression from staff has an impact on your supervisors' impression of you. Lastly, staff understand what you do, why you do it, and how much their cooperation is necessary in these projects. If they understand that their efforts weren't squandered, they'll be more receptive to your future requests. Below is what I wrote. After I sent it the Executive Director came to my office and thanked me for writing the email and said she felt it's good to keep staff informed about such matters.
Hello All,
I wanted to thank everyone for their assistance during this migration. Everyone getting rid of unnecessary files on the network helped tremendously. We probably dumped several gigabytes of data that we werent using or was redundant, which shaved a lot of time off the migration and allowed us to focus on other tasks. Overall the migration went smoothly. Usually there are glitches to a process as big as this and weve had a few, but overall minor and I believe most of us have not experienced much interruption to our work. The remaining issues should be resolved soon. If youre interested, following is a summary of what was done and where our company network stands today.
We have two new servers: Alpha and Beta. Alpha keeps all the files and Beta keeps all the email. We also have a new backup system, so we will only use one tape a night instead of 6. Additionally we have upgraded our antivirus software to Symantec 10.1 that should also fight spyware. Everyones computer is now up-to-date with the latest security patches so our workstations are far more secure. The files on the network have been organized and we implemented uniform drive mappings, printers have been renamed logically, and security settings have been reset so certain folders are only accessible to certain people. Youll also notice a new Webmail interface.
The ultimate goal was to replace some of our aging server hardware, stabilize email, and consolidate a fragmented and quirky file and security structure. I think we have met our goals. By migration standards ours went very well.
Again, thank you all for your assistance. If you have any questions or are having any problems, please contact me.
IT Manager
Why is it important to let staff know? Because in the process you also wind up telling your bosses what you did. Additionally a favorable impression from staff has an impact on your supervisors' impression of you. Lastly, staff understand what you do, why you do it, and how much their cooperation is necessary in these projects. If they understand that their efforts weren't squandered, they'll be more receptive to your future requests. Below is what I wrote. After I sent it the Executive Director came to my office and thanked me for writing the email and said she felt it's good to keep staff informed about such matters.
Hello All,
I wanted to thank everyone for their assistance during this migration. Everyone getting rid of unnecessary files on the network helped tremendously. We probably dumped several gigabytes of data that we werent using or was redundant, which shaved a lot of time off the migration and allowed us to focus on other tasks. Overall the migration went smoothly. Usually there are glitches to a process as big as this and weve had a few, but overall minor and I believe most of us have not experienced much interruption to our work. The remaining issues should be resolved soon. If youre interested, following is a summary of what was done and where our company network stands today.
We have two new servers: Alpha and Beta. Alpha keeps all the files and Beta keeps all the email. We also have a new backup system, so we will only use one tape a night instead of 6. Additionally we have upgraded our antivirus software to Symantec 10.1 that should also fight spyware. Everyones computer is now up-to-date with the latest security patches so our workstations are far more secure. The files on the network have been organized and we implemented uniform drive mappings, printers have been renamed logically, and security settings have been reset so certain folders are only accessible to certain people. Youll also notice a new Webmail interface.
The ultimate goal was to replace some of our aging server hardware, stabilize email, and consolidate a fragmented and quirky file and security structure. I think we have met our goals. By migration standards ours went very well.
Again, thank you all for your assistance. If you have any questions or are having any problems, please contact me.
IT Manager
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